Financial Irregularities In Assemblies

Financial Irregularities In Assemblies

Abura Asebu- Kwamankese District Assembly made Double payment Of- GH¢ 34,350.00

The Abura Asebu Kwamankese District is one of the 260 Metropolitan, Municipal and District Assemblies (MMDAs) in Ghana and forms part of the 22 MMDAs in the Central Region with Abura Dunkwa as its administrative capital.

It is bounded on the north, by Assin South District, on the east by Mfantseman Municipal, on the south-east by a 5km stretch of the Gulf of Guinea, on the south by Cape Coast Metropolitan and on the west by Twifo-Heman-Lower Denkyira District.

Regulation 39 of the Financial Administration Regulation (FAR) 2004, L.I.
1802 requires that, “The head of the accounts section of a department shall
control the disbursements of funds and ensure that transactions are properly authenticated to show that amounts are due and payable.”

The performance of disinfestation and fumigation services of Assemblies
had been contracted to Zoomlion Ghana Limited of which quarterly payment were made by ADACF to the company. The Assembly paid GH¢161,000.00 through source deductions from the ADACF in connection with fumigation
from the 3rd quarter 2017 up to 2nd quarter 2018.

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Contrary to the above provision, our audit disclosed that management of
the Abura, Asebu, Kwamankese Assembly spent GH¢34,350.00 on fumigation expenses which had already deducted at by the ADACF from the Assembly’s
share of the DACF as part of a contract for fumigation with Zoomlion Ghana Limited. We further noted that management purchased fuel amounting to GH¢ 3,000.00 to enable Zoomlion Ghana Limited lift refuse, an expenditure already catered for under Sanitation Improvement Package (SIP) between the Assembly
and Zoomlion Ghana Limited.

below are the details of the payment of the said amount.

On the 2nd August 2018, environmental pest control made a total payment of Gh¢31,350.00 for Fumigation/Disinfestation work to be carried in the Assembly and on the 12th June 2018, The Zoomlion Ghana limited also made a total payment of GH¢3,000.00 as fuel for lifting of refuse.

This was attributable to non-performance of services on the part of Zoomlion Ghana Limited and management’s failure to ensure compliance with
the contract terms.

This has resulted in double payment on the same service which the Assembly could have spent on other activities

Management explained that the expenditure became necessary to avert environmental and health hazards as Zoomlion Ghana Ltd. failed to carry out
the exercise.

The auditor general therefore recommended recovery of the amount of GH¢34,350.00 from Zoomlion Ghana limited, without delay or in default the Coordinating Director
and the Finance Officer should be jointly held liable to pay.

Stay tuned and watch out for your Assembly

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